Your Stand

Introduction

All stands booked are 3m x 3m tents or 3m x 6m tents. Further details on all stands can be found below.

You will be provided with the tent structure name board. The tents will NOT have windows in the sides.

Carpet/ flooring

No flooring is provided.

Electrics

Power is available to order through the official contractor, AAC Power Solutions. Please complete the form at the end of this manual if you require electrics. There is three forms this year, one for the first weekend (5-7 December), one for the second weekend (12-14 December) and one for exhibitors doing both weekends – please ensure you compete and return the relevant form.

Power is provided by a generator. Exhibitors are not permitted to bring their own generators. Any electrical orders must be placed as soon as possible. We cannot guarantee that we will be able to fulfil orders on site. All Electrical work on your stand must be carried out by the appointed electrical stand contractor.

Any prefabricated units already wired must comply with BS7671 IEE Regulations. The cost of any modification required to comply with these regulations will be charged to the exhibitor by the Electrical Contractor. When ordering, always accompany your order with a drawing. A 20% surcharge will apply to all orders placed after 14th November.

Heaters

Due to the problems previously encountered at Festive Fayre, any Exhibitor that wishes to run a heater on their stand, we will now have to order a separate power supply dedicated to only powering the heater. Please fill out the form and indicate in the appropriate column if you need a socket for your heater. The maximum KW heater that can be used is 2kw

No other appliances will be able to be run off this socket. The socket will be easily identified on your stand as it will be a black socket, not silver. Anyone not using the dedicated power supply for their heaters will be asked to remove their heater.

All heaters should show a current PAT test certificate on them. Should exhibitors not have this available they will be asked to remove their heaters from the socket provided.

Important Notes

Under no circumstances are exhibitors’ own staff or any non-approved persons permitted to carry out electrical installation work within HCP.
Socket outlet multi-way adaptors are not permitted.
Flexible cords must not exceed 2m in length.
Trailing cables must be avoided and cable mats or 'goalposts' used over circulation routes.
Appliances must have been tested by a qualified and competent person before connection to the power supply.
The organisers will require a copy of the PAT certificate for each electrical item on your stand, this will be collected from your stand at the show.
All lighting shall be designed and installed to avoid nuisance and discomfort to neighbouring stands and to visitors. Lamps and appliances with high temperature surfaces installed below 2.5m must be totally enclosed in a non-combustible and non-conducting case and used well away from combustible materials.
Flashing lights or signs are NOT permitted, but sequence displays may be used, subject to prior written approval by the Organisers.
Power to stands will be available continuously from 8am on Friday 5th December until the event closes on Sunday 7th December at 5pm, and again from 8am on Friday 12th December until the event closes on Sunday 14th December at 5pm If you need power before this time please do this by prior arrangement, with the electrical contractor, AAC.

Furniture

Thorns are the official contractor for furniture at the show. They can also hire screens and sneeze guards if required.

Please contact Thorns directly at www.thorns.co.uk or email hello@thorns.co.uk or call them on 0208 801 4444. Please ensure you confirm which weekend you need your order.

Flags

Flags are not permitted.

Nameboards

Nameboards will be printed with the name shown on your booking contract. Any amendment to this must be requested by emailing forms.hcp@immediate.co.uk no later than 21 days prior to the start of the festival. Companies are not permitted to use any wording other than registered company name or trading name and all nameboard will follow standardised inclusion of capital letters with no use of abbreviations,websites or Ltd.

Marquee (3m)

Upgrade your opportunities

In addition to your stand, there are multiple ways to upgrade your presence at the show.

If you are interested in maximising your brands exposure at the Hampton Court Palace Festive Fayre, get in touch with the sales team to discuss to the wider partnership opportunities at the event, as well as free marketing opportunities.

Heightening your presence at Festive Fayre elevates your brand above competition, synonymises your products with a prestigious event and grants you access to our discerning visitors through our multi channel marketing and PR campaign.

Available opportunities include: Sponsorship of our VIP lounge, product supply for VIP goody bags, sponsored seating areas and sponsorship of the bandstand.