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ACCESS TIMES AND DELIVERIES

Hampton Court Palace Festive Fayre is running over two weekends this year, 4-6 & 11-13 December.  If you are booked in for just one weekend please build up on the Thursday and breakdown on the Sunday of that weekend– see schedule below.  If you are exhibiting for both weekends you will have to take away all your stock between the 2 events but you will be able to leave your infrastructure, but at your own risk.

 

Event Timetable

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BUILD UP

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For Build up please access the East Gardens directly via Flower Pot Gate (https://what3words.com/slam.rank.apples), as per the schedule above  – please do adhere to the allotted time. 

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Only vehicles up to 7.5 ton can access via Flower Pot Gate.  Please email viv.orchard@vivevents.co.uk if you are intending to bring any vehicles over 7.5 ton size so that we can schedule your delivery via an alternative route.

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Vehicles are not permitted on the grass.  No articulated lorries are allowed on site at any time.

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If you have any questions regarding your set up times please email: viv.orchard@vivevents.co.uk.

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Breakdown Information

Before coming on site for Breakdown ALL Exhibitors must go to the car park on the Green, located opposite the front of the Palace, KT8 9BW, and check in with the traffic marshals.  This can be done from 8am on Sunday 6th and 13th December.  All vehicles for Breakdown will be parked up in Stand order, (stands prefixed with A or B or C or D or R or F or S).  Vehicles can be parked on the Green all day and then exhibitors can return to their vehicles for Breakdown.

 

Once the show has closed and all visitors are clear of the site, we will commence breakdown. 

 

Due to the tight width of the gravel pathways, and the fact that no vehicles can touch the grass, the traffic marshals will then send small convoys of vehicles from each stand run, this will ensure we ease congestion on site and control and preserve the protected grounds of the Palace.    Please wait to be called forward by the traffic marshals, before moving forward.   The traffic marshals will only release vehicles in a manner which permits controlled movement to the palace gate and being able to park on site close to your stand.   Cars will be sent over first followed by vans. 

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There will be no direct access to Flower Pot Gate.

 

No one under the age of 16 will be permitted on site when the show is not open to visitors.

 

Please email viv.orchard@vivevents.co.uk if you are intending to bring any vehicles over 7.5 ton size so that we can schedule your delivery.

 

Vehicles are not permitted on the grass. No Artic lorries are allowed on site at any time.

 

All exhibitors and contractors will be required to wear appropriate, closed toe shoes and hi-vis vests during build up and breakdown.

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Deliveries

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Please ensure that you send your consignment at a time when one of your stand representatives will be on-site to receive it.

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Delivery address:

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Contact Name (plus phone number)

Company

Stand number

Hampton Court Palace Festive Fayre

Hampton Court Palace

East Molesey

Surry

KT89AU

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Weather Preparation for Your Stand at Hampton Court Palace Festive Fayre

 

As the Festive Fayre takes place outdoors during the winter months, please be prepared for cold and wet weather conditions. A few simple precautions will help protect your stock and keep your stand looking its best throughout the event.

 

  • Protect your stock: Please bear the weather conditions in mind when planning how and where you store stock and boxes within your stand. Cardboard boxes and other materials can become damp or wet, which may result in stock being damaged.

  • Be prepared for condensation: If temperatures drop below freezing overnight, condensation inside the marquee can freeze. As temperatures rise during the day, this may melt and cause water to drip from the inside of the marquee.

  • Bring protective covers: We recommend bringing suitable covers, plastic sheeting or other waterproof protection for your stock, tables and display items. This will provide additional protection from condensation and any water dripping inside the marquee.

  • Keep items away from the edges: Water and condensation may run down or drip from the sides of the marquee. Please keep stock, packaging, electrical items and other valuables away from the edges of your stand wherever possible.

  • Plan for wet ground: Please also consider the possibility of wet or muddy conditions in and around your stand and bring suitable footwear and storage solutions where necessary.

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