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Welcome to the Hampton Court Palace Festive Fayre

 

 

This exhibitor manual is your introduction to the show team and provides useful information on arriving at the venue, build-up and break down procedures, additional onsite goods and services and of course health, safety and security.

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It also contains important forms which you need to complete, by specific deadlines, in advance of the event. To make this as easy as possible we have included all deadlines on the forms section of this website.

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Hampton Court Palace Festive Fayre is running over 2 weekends, so please do check the dates that are relevant to the weekend you have booked, and ensure you state the weekend(s) you will be exhibiting at when you place any orders.

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If you have any logistical questions or need advice please do not hesitate to contact our Operations team on viv.orchard@vivevents.co.uk

 

As this event will be hosted outdoors within the grounds of the Hampton Court Palace it is of vital importance that you take note of the Palace Conservation Rules and Regulations which can be found in the Venue Information section of this manual.

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Thank you for exhibiting and we look forward to working with you.

 

We hope that you find the event both enjoyable and successful.

 

Key Elements to remember when exhibiting at the Hampton Court Palace Festive Fayre:

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This will be an outdoor event taking place during winter in the East Gardens of Hampton Court Palace and therefore you will need to take into consideration the following factors:

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• It will be getting dark early so consider your lighting options.

• The ground is uneven and may affect your displays and tables. Think of ways you may minimise this effect at your stand. 

• All sampling must be kept to the confines of the stand wherever possible to avoid the risk of spillage on the unprotected Palace Grounds. 

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​​Please Note: nothing will be allowed to be stored behind your stand.

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Weather Preparation for Your Stand at Hampton Court Palace Festive Fayre

 

As the Festive Fayre takes place outdoors during the winter months, please be prepared for cold and wet weather conditions. A few simple precautions will help protect your stock and keep your stand looking its best throughout the event.

 

• Protect your stock: Please bear the weather conditions in mind when planning how and where you store stock and boxes within your stand. Cardboard boxes and other materials can become damp or wet, which may result in stock being damaged.

• Be prepared for condensation: If temperatures drop below freezing overnight, condensation inside the marquee can freeze. As temperatures rise during the day, this may melt and cause water to drip from the inside of the marquee.

• Bring protective covers: We recommend bringing suitable covers, plastic sheeting or other waterproof protection for your stock, tables and display items. This will provide additional protection from condensation and any water dripping inside the marquee.

• Keep items away from the edges: Water and condensation may run down or drip from the sides of the marquee. Please keep stock, packaging, electrical items and other valuables away from the edges of your stand wherever possible.

• Plan for wet ground: Please also consider the possibility of wet or muddy conditions in and around your stand and bring suitable footwear and storage solutions where necessary.